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In order to participate in examinations, the student should be registered at Halmstad University and have paid the membership fee to the student union in Halmstad for the term in question.
Students should at the start of each course be informed about the timing of the examination(s). If a person on religious grounds is unable to participate in examinations on a Saturday, there should be an opportunity to sit the examination on an alternative day during the week. Applications for this should be made directly to the examiner.
In accordance with the Higher Education Ordinance chapter 6, paragraph 18, a grade should be awarded for each completed course unless otherwise stated in the syllabus. The grade should be approved by one of the University’s specially appointed lecturers (the examiner). In accordance with paragraph 19, grades should be expressed in terms of ’fail’, ’pass’ or ’pass with merit’ unless the University has prescribed some other system.
The Education Committee approves any alternative grade system. Within Halmstad University, a four-grade numerical system is used for engineering and technology courses together with the ECTS system with its seven-grade letter system for international masters degrees within engineering and technology.
Examinations involve an assessment of the student’s performance and form the basis for grading. Assessment is carried out using one or several written, oral and / or practical examinations. The examination should be so designed that an individual assessment of the student’s performance can be made.
The format for examinations should be stated in the syllabus.
In accordance with the University’s local regulations, the student has the right to a regular examination and two re-take opportunities for each course / examination component. If further opportunities are required, the student must be prepared to take the examination based on the possibility of a new or amended syllabus. This regulation is in force regardless of whether all three examination sittings have been used up or not. The lecturer responsible for each course has the right to set up an extra examination sitting if there specific reasons for such a decision and provided the examiner approves.
The re-take examination should take place at the earliest two (2) weeks after notification of the regular examination result. In the case of re-takes, the same grade scale is in use as in the regular examination. The same regulations for registration are in place for the re-take as for the regular examination.
Re-assessment of a ’pass’ examination result is not permitted.
Students who have been failed twice in an examination for a course or course sub-component have the right to have a new examiner appointed unless there are specific reasons otherwise (Chapter 6 paragraph 22, Higher Education Ordinance). Requests should be made to the head of school concerned.
Compulsory components should be stated in the syllabus. Appeals against decisions not to grant students exceptions to the compulsory course components should be made to the Appeals Committee at the University.
In order to sit an examination at an alternative location other than the university campus / outside Halmstad, it is necessary to obtain written permission from the examinations office in conjunction with the head of school concerned. The application for permission to sit the examination at an alternative location should be submitted to the examinations office (Student Centre) at the latest two weeks before the examination is due to take place.
If a student´s examination script for whatever reason is mislaid, the head of school together with the lecturer concerned and the student should undertake suitable measures for an alternative assessment of the study performance.
If an examination is interrupted due to a power cut, fire alarm etc, a new examination sitting should be set up as soon as possible and certainly at the latest within three weeks of the original date of the examination.
If there are specific reasons arising, the examiner has the right to grant an application for an alternative examination format from that which is stated in the syllabus.
Notification of examination results should be made within 15 working days after each examination and certainly at the latest two (2) weeks prior to the re-take. The results should be notified along with the student´s Swedish identification number made up of the first six (6) numbers. The result of the examination should immediately be reported in to LADOK.
The examinee has the right to an oral or written review of the examination. At the latest, the timing of this review should be made in connection with the notification of examination results.
The results of examinations constitute documents in the public domain and are not covered by any conditions on confidentiality ie they are public documents. Examination questions / tasks are also in the public domain and become public when the examination has taken place and the stated time for the beginning of the examination has passed. The answers to examination questions become public when the examiner has approved the award of grades for all examinees (decision of the Justice Ombudsman, 18th July 1991, directive number 3980-1990). The school concerned is subsequently liable on request to supply and return a copy of the exam script. If the total number of copies is at least 10, a fee may be charged in accordance with the regulations in paragraph 16 of the Public Fees and Charges Ordinance (1991:119). Examinations submitted are public and remain in the public domain as long as they are archived by the school. The examination script should also be returned to the student in the original form after the student has signed a receipt of acceptance (see also the section on the University as a public authority).
The complete Swedish identification number or name may not be used in the official notification of examination results, neither on the school´s notice board nor on a website. This regulation is in force regardless of whether the webpage is protected by password access or not.
In the case of result reporting in LADOK, the date for the examination / submission of examination task should be stated.
Grades cannot be appealed against ie re-assessed by some higher body; a student can however dispute the correction of the examination or alternatively request that the examiner re-assess the original result. A decision relating to a grade which contains an obvious inaccuracy as a consequence of a typing error, counting error or similar may in accordance with paragraph 26 of the Administration Act (1986:223) be corrected, both to the advantage and disadvantage of the student concerned. Such a decision on correction should be made in accordance with Chapter 6 paragraph 23 Higher Education Ordinance be made by the examiner. Students concerned have the right to express their views on such matters.
In accordance with the Higher Education Ordinance Chapter 6, paragraph 24, if the examiner discovers that the grade is obviously inaccurate on the basis of new circumstances or for some other reasons, the examiner can amend the decision if it is possible to do this quickly and simply. Such an amendment should in accordance with the regulations not involve the lowering of the grade. Re-assessment should take place at the request of the student or if the examiner of some other reason notices the obvious inaccuracy.
Students who want to call the correction of the examination into question or request a re-assessment should not retrieve their examination script in its original form – a copy of the original should be returned instead.
If a student subsequently alters the original answers or the examiner´s assessment this can result in the possibility of a penalty being imposed in accordance with the Penal Code, for example for the falsification of documents.
Higher Education Ordinance Chapter 6
Miscellaneous local regulations for Halmstad University. Approved by the Education Committee, 29th May2007. In force from 1st June 2007. Directive number 51-2007-1278 (pdf, 115.3 kB)
Local regulations for the conduct of examinations at Halmstad University. Approved by the Education Committee 12th April 2005. (pdf, 141.2 kB)