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Production and distribution of doctoral and licentiate thesis

1. Layout

A template for the insert of the thesis and instructions on how to use this template can be downloaded from Halmstad University Pressexternal link.

Send the insert and the following information to the relevant communicator at the school:

  • Whether it is a doctoral thesis or a licentiate thesis.
  • The title of the thesis.
  • Name and affiliation.
  • Photo (personal portrait) with a short text on the back. The text is not be longer than 500 characters in the font Adobe Garamond Pro, 10 points.
  • Optional: High resolution image for the first page. 300 dpi and jpeg-format.

Note: This is to be sent no later than three weeks before the thesis must be published, which in turn must take place three weeks before the public defence of the doctoral thesis/licentiate seminar. This means that the above stated information must be sent in six weeks before the public defence of doctoral thesis/licentiate seminar.

The school's relevant communicator conveys this information to the layout manager within the Communications Department. The layout manager with the Communications Department uses the standard layout templates that have been developed by Halmstad University for printing doctoral- and licentiate theses. The layout manager with the Communications Department keeps in contact with Halmstad University Press, which assigns each thesis the ISBN and serial number needed. The Communications Department then finalises the press file and orders the printing. Before the file is sent to the printers, it has to be approved by Halmstad University Press (regarding the bibliographical information, page numbers etc.) and the relevant communicator within the school (regarding the information about the department and the subject).

2. Production

Production and duplication of doctoral- and licentiate thesis along with appendices takes place through the agency of the University and within its resources. The school in which the doctoral student has carried out his/her doctoral education covers the printing costs as well as other possible production costs relating to the thesis. A minimum of 100 copies of the thesis must be printed. The University does not pay for duplication other than by means of the cheapest form of production or in a greater size or number than that which is stated in the Guidelines for the production and distribution of doctoral- and licentiate theses.

3. Distribution list

The Committee for Doctoral Education establishes the distribution list. What copies have to be sent, and to where, is pre-printed on forms which are mentioned below. If you want copies to be distributed to additional departments, this must be indicated on the form's back, and the form must be submitted together with the application for the public defence of doctoral thesis or the licentiate seminar.


In accordance with Swedish law, the printing house must deliver legal deposit copies (so-called “pliktexemplar”). The University library is responsible for cataloguing the electronic legal deposit copies, in accordance with the Legal Deposit Act for Electronic Materials (2012:492).

The Campus Services department distributes the doctoral thesis/licentiate thesis to them listed in the established distribution list.

4. Notification of the date of the defence of a doctoral thesis/licentiate seminar (so-called "spikning") and electronic publishing

The thesis must be made public no later than three weeks before the public defence of the doctoral thesis. This is done by means of the doctoral student registering the thesis in the University's publication database (DiVA), this is called "spikning". This also generates a receipt that the "spikning" has been completed. There is also a notification of the date in the University calendar on the school's website where the public defence of the doctoral thesis/licentiate seminar is to take place. The notification must consist of a place and time for the public defence of the doctoral thesis/licentiate seminar, the doctoral student's name, the title of the thesis, a summary of the thesis, and the name of the opponent.

At least three school weeks before the public defence of the doctoral thesis/licentiate seminar, the full-version of the thesis (for compilation theses, only the introductory chapter) must be available on DiVA. For compilation theses, all parts of the thesis have to be registered in DiVA before the thesis is registered and the full-version of the introductory chapter is made available.

Note: DiVA is the primary source for both doctoral-/licentiate thesis and public defence of the doctoral thesis/licentiate seminars. The DiVA entries (with links to the full-versions) should always be linked when the University is communicating about the doctoral/licentiate thesis and public defence of the doctoral thesis/licentiate seminar. By promoting the DiVA publication rather than parallel publishing the thesis on other sites, you can make use of the download statistics, as well as ensure the quality of the file's integrity through the use of a checksum.

5. Publication in printed form

Doctoral/licentiate thesis (including appendices and articles) are to be made available in print at Halmstad University's library at least three academic weeks before the public defence of the doctoral thesis/licentiate seminar. Each school determines how the dissertation should be otherwise made available.

Halmstad University library must receive one copy of the thesis. The archive at Halmstad University shall also have one copy of the thesis.

Halmstad University Press external linkhas got more information regarding the publication.

Search for the University's dissertations in LIBRISexternal link, opens in new window

Updated 2018-05-04