Exchange student

Want to study at Halmstad University as an exchange student? Here you'll find all relevant information. The most common, and easiest, way for international students to apply for exchange studies at Halmstad University is if your home university has a bilateral student exchange programme, such as Erasmus, with Halmstad University. Contact your home university's International Office for guidance.

Corona virus FAQ – exchange students

Below your can find answers to frequently asked questions concerning exchange students who have been admitted for studies starting in autumn 2020.

Measures taken by Halmstad University

Halmstad University has appointed a Crisis Management Group to continuously monitor the situation concerning Covid-19 and to manage overall issues connected with the virus outbreak.

Halmstad University is following the Government’s and Swedish Public Health Authority’s recommendations regarding measures to reduce the spread of the coronavirus, as they are announced.

Information for our current students is available at our Student web, which is regularly updated.

How the corona virus affects you as a student

It’s important to remember that Swedish Higher Education Institutions are independent authorities, with different prerequisites and in charge of their own routines. It is therefore natural that various universities have different solutions to how the daily operations should be conducted, for example how to conduct education in this extreme situation.

Questions related to the education

Is Halmstad University going to run its exchange program this coming Autumn semester?

Yes, we plan on running the exchange programs this autumn semester for both incoming and outgoing students.

Will the studies be campus-based or online-based during the autumn semester 2020?

As a result of the governments’ latest recommendations, the University Management has decided that education this autumn will be campus-based, but with continuous limitations to secure that we can follow the restrictions. This means that most courses will use a blended learning methodology making use of both online learning and practical classroom/lab-based learning.

The governments’ decision is valid until further notice, and it can’t be ruled out that distance education as a rule can be applied again if the situation calls for it.

Questions related to residence permit (for non-EU/EEA students)

Will the corona crisis affect my application for a residence permit for studies?

As of now, the Swedish Migration Agency has not changed its policies with regards to international students applying for a residence permit for studies in Sweden. This means that these students are expected to continue to fulfil the requirements set by the Swedish Migration Agency. Based on the current circumstances, they will be able to grant you a residence permit if most of your studies will conducted on campus, even if some parts or components are conducted as distance learning (online).

Due to limited availability at the embassys, the application process can be prolonged. Please contact the Migration Agency directly for questions regarding your application for residence permit.

Swedish Migration Agency websiteexternal link

FAQ Swedish Migration Agencyexternal link, opens in new window

Can I apply for a residence permit for studies in the autumn semester even if an entry ban to Sweden is still in place?

If you meet the requirements for a residence permit to study in Sweden, the Swedish Migration Agency can grant you a permit, even though there is still a temporary entry ban to Sweden. However, you may find it difficult to use the residence permit, because as long as the temporary entry ban applies, you cannot enter Sweden unless you are a resident here.

Please keep yourself updated on the current travel restrictions via the Swedish Ministry of Foreign Affairs and your home county's equivalent authority, to make sure it is safe for you to travel.

Swedish Ministry of Foreign Affairsexternal link, opens in new window

About the situation in Sweden

The Swedish Government and Swedish authorities are following the spread of the corona virus very carefully and are working hard to keep Sweden and its residents safe. New measures are taken on a daily basis. Examples of measures taken include forbidding gatherings of more than 50 people, introducing travel restrictions to Sweden, and temporary transitioning higher education studies to distance learning, a ban on visitors to homes for the elderly has also been implemented. In addition, public announcements are made daily, instructing the public how to stay safe and how to best protect the elderly and other risk groups. Those who can are asked to work from home. Swedish authorities are collaborating closely and working proactively to prepare our healthcare system to ensure that it will have the capacity to offer care to infected individuals who need it.

Swedish Public Health Agencyexternal link

Emergency information from Swedish authoritiesexternal link

We also recommend that you follow the developments regarding the virus via the World Health Organization and the European Centre for Disease Prevention and Control.

WHO websiteexternal link

ECDC websiteexternal link

Application guide

Here is a short guide to the application process for exchange students. Please note that this online application is only for exchange students coming to Halmstad University within an exchange agreement. Applications from non-exchange students will not be processed.

Autumn semester admission is now finalized. Please check your account at universityadmissions.se, so that everything is correct.

You can now print your "notification of selection results" which is valid as your admission letter.

Step-by-step guide:

1. Preparation – planning your studies

At this stage you should be ready to select courses online, please read the prerequisites and conditions of admission for each course before the selection. Discuss your course selection with your home university and have them approved. This is important so that you can transfer the credits to your home university.

Please read the information about course selection carefully since it is very difficult to change courses at a later stage. Please note that there is no add and drop period at Halmstad University.

If you select courses from different study fields, programmes or schools they will most likely collide in the schedule. Try to keep your choice of courses within your study field or try to select packages that match.

Courses for exchange students

Course selection

2. Prepare your papers

You should also have all required documents ready to be uploaded. There is no need in sending in any originals! The coordinator at the home university needs to sign the confirmation of nomination since it needs to be uploaded online.

Confirmation of NominationPDF

3. Online application 1 – Local system, Moveon

In order to apply online you need to create an account in Moveon. Fill out the application and submit it. In the online application, the signed copy of the confirmation of nomination should be uploaded.

Moveon (only open during application periods) external link, opens in new window

Students who are going to stay in Halmstad for one year should mark this clearly in the application in Moveon. You will not be able to select courses for one year at University Admissions, you have to apply for the courses for the second semester in a later stage.

Once you have finalised your application you will receive an email confirming that your application has been received and a link to use for selecting course. You will also receive information regarding how to apply through our national system University Admissions.

4. Online application 2 – National system, University Admissions

Your choice of courses need to be selected through the course webpage for exchange students. ALWAYS use the link you received in the e-mail when you completed the application in Moveon.

  • Select and submit the courses. If you want to change your selection of courses before the deadline you have to use the link from the email again.
  • Create the account. It is important that you check the email address that these instructions were sent to. We will communicate with you through this address.

After you have submitted your course selection, please upload the documents listed below. You do not have to upload any other documents even though additional documents may be listed on University Admissions:

  • Transcript of Records in English language
  • Confirmation of Nomination (signed by the home institution)
  • English proficiency if available
  • Identification documentation/passport

You can follow the status of your application on your account at University Admissions. If you have problems with your application please send an email to servicecenter@hh.se

Please note that all applications will have the status unqualified until processed.

5. Admission letter

After the admission results in May, you will be able to download your admission letter (Notification of Selection Results) through your account at University Admissions. This letter is the official acceptance letter and you will be able to use this if you need to apply for a visa.

Please read your admission letter carefully and make sure that the selection result is correct. Also check with your home university that you can be given credit for the chosen courses when you come home.

University Admissionsexternal link, opens in new window

Further information regarding introduction meetings and accommodation will be sent by email to all admitted students.

Accommodation

If Halmstad University is not notified beforehand, late applications will not be processed.

Entry requirements

The courses and programmes available for exchange students has specific entry requirements based on previous studies and language skills.

Course selection

Below you can find instructions on how to understand the course lists and examples of different ways to combine courses during your exchange studies.

1. Understand how courses and semesters are organised

  • Full time studies equals 30 credits per semester
  • Each semester consists of 2 consecutive study periods
  • Each period lasts for ten weeks.
  • Full‐time study (100 %) is an estimated workload of 40 hours per week

2. Navigating the course lists

The course lists contain information about the courses’ length, amount of credits, study, pace and during which periods they are studied. There is also a link to the webpage of each course where additional information is found and the specific prerequisites are explained.

Courses may run full‐time (100%), or part‐time (25–75%). A full‐time (100%) course equals 1.5 credits per week. Part‐time courses have a lesser study load and lasts longer, i.e. a course at 50% pace equals 0.75 credits per week, a course at 25% pace, equals 0.375 credits/week.

Choose courses from the list of courses for exchange students on the webpage and be ready to select the courses online.

Courses for exchange students

3. How to combine courses

  • Make sure to choose courses covering both periods.
  • Combine your courses in such a way that you stay as close as possible to a total of 100% study load per period.
  • The total study load should also add up to 30 credits per semester.
  • Students should preferably apply for 6 courses in order of preference.

Erasmus

Erasmus is part of a long-life learning system which aims to enable more people to take part in higher education within Europe.

Through Erasmus there are many possibilities for you as a student in a higher education institution to study or do a traineeship within Europe without paying any study fees. As an Erasmus student or trainee you are entitled the Erasmus scholarship from your home university that will cover most of the expenses during your period abroad.

To be eligible for an Erasmus scholarship you have to:

  • be a citizen of one of the countries participating in Erasmus.
  • be a registered student at a university.
  • have been studying for one year (not for traineeship) before the mobility takes place.

Your current university also needs to have a partnership with Halmstad University (not for traineeship) and has to be a part of Erasmus by holding the Erasmus University Charter.

updated

2020-06-24

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